Version applicable as of 25/05/2018
In the context of its business activities, AKIRA Translations is responsible for processing personal data. As privacy is important to us, we undertake to process those personal data in a manner that is legal, correct and transparent, in accordance with the Belgian privacy legislation and the provisions of Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter ‘the General Data Protection Regulation’).
As data controller, AKIRA Translations is responsible for the correct processing of the personal data concerned. This means that if you have any questions or you wish to exercise your rights in this respect, you can contact:
AKIRA Translations NV
Rue de la Loi / Wetstraat 26/11
1040 Brussels (BE)
Company registration number: 0888.181.785
In the context of our business activities, we may collect the following categories of personal data:
We process your personal data:
We use and process your personal data for the following purposes:
Your personal data are processed exclusively for internal use within AKIRA Translations. Your personal data are expressly not sold, transmitted or made available to third parties, unless you have given us prior permission to do so.
Only staff who need to have access to your personal data to carry out their tasks obtain access to your personal data. Those staff must comply with stringent requirements in terms of secrecy in order to guarantee the confidentiality of your personal data.
We are free to call on service providers who will process your personal data at the request and on behalf of AKIRA Translations (e.g. ICT service providers, lawyers, accountants and consultants in the context of tax support). We always conclude a data processing agreement with those processors in accordance with the provisions of the General Data Protection Regulation.
We will not store your personal data for any longer than is necessary to fulfil the purposes for which they were collected or to comply with the applicable laws and regulations.
Generally this corresponds to the legal retention period. In practical terms, this means for example that most data about (potential) clients and suppliers are kept for 10 years after the end of the contractual agreement.
Personal data concerning prospects are kept for five years after the last contact. Prospects, too, may of course request at any time that their personal data be deleted.
The protection of your personal data is a priority for us and we therefore take appropriate technical and organisational measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unlawful alteration.
Should a breach of your personal data occur nevertheless and this breach implies a serious risk to your rights and freedoms, we will inform you of this without delay in accordance with the provisions of the General Data Protection Regulation.
In accordance with the applicable laws and regulations, you have the right to:
If you wish to exercise one of these rights, you can contact us via firstname.lastname@example.org. Please indicate clearly which right you wish to exercise and include a scan or a copy of your identity card so that we can identify you.
We will respond as quickly as possible, at the latest one month after receipt of the request.
If you have any questions or complaints about the collection, processing and use of your personal data or the exercising of your rights in this respect, you can contact us via email@example.com.
If you believe that we do not comply with your rights as indicated above, you also have the right to contact or lodge a complaint with the Belgian data protection authority (www.privacycommission.be).